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Document timeline

Having looked at the role of the project manager in managing a project, and the documentation necessary to make a project a success, we would now like you to create a timeline for the documentation used in project management.

We have identified a number of important project-related documents.

Using the grid below, match the documents in column (a) to the definitions in column (b) and then rearrange them into a timeline of when the documents would be needed on a project.

You can also critique the list and the definitions if you wish.

Column (a) - Document Column (b) - Definition
A - Project brief 1 - This sets out all the tasks, who is going to do them and when they are going to be done. It also tracks dependencies between tasks. You can use software to organise it.
B - Project schedule 2 - Gives the authority to act as project manager for the project. The mandate to run the project and is the document that turns the project from an idea into an actual programme of work, with allocated owners (and agreement on funding). Without it, the project doesn’t formally exist
Likely to be short but can be substantive.
C - Business case 3 - The project’s governing document that establishes the means to execute, monitor, and control projects. It serves as the main communication vehicle to ensure that everyone is aware of project objectives and how they will be accomplished.
D - Project Execution Plan 4 - At the concept or idea phase of a project, someone comes up with a bright idea. That is written down into a formal project proposal. This is the document that kicks off the whole project. It’s written to explain why the project should happen and summarises the problem the project is going to solve. It should be comprehensive and persuasive with enough detail to justify the investment required for the project.
E - Project charter 5 - This is the outcome of the final stage in the process of defining the client’s requirements for the development of a built asset. A statement of need and strategic brief could feed into this document.

Your task

Take a moment to consider the task we have set you. We now invite you to share a visual representation of both the timeline of when the documents would be needed in a project and the definitions for each document along with it.

The visual representation might be:

  • A photograph

  • A drawing

  • A montage

  • A video

  • A mindmap

  • Any other visual representation of your choice

You are encouraged to provide a short description with your image/visual including the definition you chose for each document.

Be creative and share what you created or discovered by uploading it to Padlet (you can find further information about Padlet below). Find an empty space on the Padlet wall below.

The document timeline


Please remember to:

  • Add a short description to briefly explain your rationale and how this informs your practice

  • Have a look at the contributions of your colleagues and post any comments if you wish

  • Ensure that any material you share respects both copyright and the wider audience


Help using Padlet

Padlet is a simple tool that allows you to post your ideas and/or share media (eg images, video) with other learners.

To add your content to the wall, select the + icon or double-click on the wall itself. You will then be able to either upload what you have discovered or link to a URL that is available in your browser address bar. For more information on how to post, please visit the Padlet website.

If you have trouble uploading your visual representation you may try to use another wall or create a link of what you have created, which you can post in the comments area below, along with your comments.

By following any of the links to Padlet you will be taken to a third-party website. On this website you may be asked to submit some information about yourself. Please make sure you are familiar with the terms and conditions and privacy policy of the third-party website before submitting your information.

Whether you follow the links and submit your personal information or not, your course progress will be in no way affected.

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This article is from the free online course:

Construction Project Management: An Introduction

Coventry University