Image of Arthur's museum
Arthur's museum

Tender pre-qualification

A pre-qualification questionnaire (PQQ) can be used by a client to produce a shortlist of contractors who are likely to be most appropriate for their particular project. Shortlisted contractors may then be invited to tender for the contract.

The PQQ will usually require contractors to answer questions about the following:

  • Experience in similar work/technical expertise
  • Capacity
  • Financial standing
  • References
  • Health and safety records etc

The answers to these questions will be used to discount unsuitable contractors from the long list. The aim of using a PQQ is to ensure the proposed contractors have the relevant expertise to undertake the works, thus saving a great deal of wasted time for potential tenderers who would not have any realistic chance of winning the contract. It also saves time for the client by avoiding processing and assessing inappropriate tenders.

A scoring and weighting system will usually be prepared and used to rate the submitted information and potential tenderers should be informed of the details of the system that will be used.

The diagram below indicates the likely areas of questions:

The diagram shows the following factors to consider: QA certificates, insurance details, CVs of key personnel, special expertise, relevant completed projects, ongoing projects, audited accounts for the last three years, key statistics eg turnover, past profits, five year accounts, branch offices, organisational structureH&S policy and records

© Coventry University. CC BY-NC 4.0
*The factors considered in tender pre-qualification image are available in the ‘Downloads’ section below

Your task

First, watch the following video to familiarise yourself with procurement tendering in the public sector:

This is an additional video, hosted on YouTube.

Now, explore the web page Current Tender Opportunities, to familiarise yourself with how organisations could access tendering opportunities in the UK, including the use of Constructionline. (Constructionline was created to provide a single site for the collection of standard pre-qualification data, thus reducing the need for data to be constantly submitted when pre-qualifiying for potential works. Data is collected and validated annually, and entered onto a register of pre-qualified suppliers for construction contracts. Suppliers pay an annual fee for this service.)

Comment on the effectiveness of this approach and share your thoughts with other learners.

What questions could go on the tender evaluation questionnaire to aid the right contractor being chosen for the museum?

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This article is from the free online course:

Pre-Contract Management for Construction Projects: The Basics

Coventry University