Skip to 0 minutes and 3 seconds [Music] Your school might have access to the Google Apps for Education suite or Microsoft Office online, and both of these tools could be used to gather information from parents or pupils about how they’re finding activities for home learning. In this example we’ll be looking at the way we can use Google Forms to create a RAG rating form. Firstly I’m just going to create a blank new form. Now you can use one of the exit ticket templates if you so wished but I just want to show you from the whole process.
Skip to 0 minutes and 38 seconds So just creating a blank new form in Google Forms at forms google.com A simple context for the form at the very top, and then then you just put a question in, and then you just create the answers. So I’m going to add red amber green. I’ve got me in my prompt question and then red amber green, that’s the only thing I’m going to be using to collect my responses. So I don’t know which pupils have responded in which way, I’m going to ask them to put their name in but I’m not going to ask for any personal details.
Skip to 1 minute and 26 seconds The other way is to ask pupils to login if your school has a Google account for every pupil. So, the first way is I could add another question and just ask them to type in their name into the short answer text, so this approach here would be really good to create an open form that anyone could open on any device. Parents could access the URL the web link to this form without having to login and we’re only asking their for it for a name, we’re not asking for any further personal information.
Skip to 2 minutes and 0 seconds The alternative is if we go to the settings we ask to collect email addresses, and then click save, and what this will do is it requires the pupil to log in with their school account, for example, and then they’ll get access to the form and it will automatically collate their responses that way. Because I said I’m not using it for this approach, because I would rather have this form available for parents and pupils to respond to and obviously parents won’t have a school account. I’ve got my form there, it’s got a title now, and I’m going to set this forum up so that anyone can access it.
Skip to 2 minutes and 47 seconds I’m just going to go to settings, I’m going to remove the restriction for my organization or my school there so anyone can access it, and I’m not going to allow anyone to look at the responses at the end only I’m going to do that as the educator and then I’m also going to remove the option to show a link to submit another response. We only really want them to submit once. They could go back to the link if we wanted to, because we’re not asking them to log in. Then I’m going to type a little message and then click save.
Skip to 3 minutes and 20 seconds So now I’ve set up my form I’m going to click the preview eye icon at the top and this gives me a URL a web link that I can share with parents and pupils. So this URL ends with /viewform and that’s really important. You need to make sure that if you’re using Google Forms the URL ends in /viewform. I’m going to copy that and just for a test, just to make sure it can be accessed without logging in to my school, I’m going to use a little trick to open this up in an ‘incognito’ window. I’m using Google Chrome here to do this if you’re using another browser they have something very similar perhaps ‘incognito’ perhaps ‘in private’ mode.
Skip to 4 minutes and 1 second But, when I open in an incognito window what happens is I’m logged out of everything automatically, so I could just paste in that URL and go to it and then I know I can access it without being logged in. So this could work on a mobile device for a parent or for a pupil if they’re using a tablet or something and they’ve got that link there and they can provide me with the feedback, so I know I get a sense of how the group is feeling about that activity.
Skip to 4 minutes and 28 seconds So they could go in there and put in their responses and then to view the responses I go back, as the educator, to my form editor, so again you can access this through forms.google.com and then I go to my form in edit mode. I can click on the responses tab and I can see the breakdown of how the class is responded. I can also open this up as a spreadsheet if I wanted to and I can then see individual responses so from that I can decide do I move on to the next activity what additional guidance might I want to put in there.
Quick ways to check progress
Your online learning platform may already have a way for pupils to indicate their confidence with a topic or self-assess their completed work. However, if your platform does not have a simple poll or quiz feature, Google Forms or Microsoft Forms could be used.
Google Forms and Microsoft Forms can be set to be open access for responses, which means parents as well as pupils could provide feedback to you simply by clicking a web link. For example, a RAG (red-amber-green) rating poll can be used as an exit ticket for either pupils or parents to indicate their level of success after carrying out an activity. You can then draw upon that quick data to inform where to go next with your teaching or to set different tasks for different groups of pupils.
Quick multiple-choice quizzes could also be used to direct pupils to different resources, based on whether they got the question right or wrong. This is done through feedback attached to quiz questions.
In the video above, we demonstrate how to create a simple Google Form to get feedback from parents or pupils about how they’ve found a home learning task.
Always refer to your school third-party tool policy and do not require submission of personal data.
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