We use cookies to give you a better experience. Carry on browsing if you're happy with this, or read our cookies policy for more information.

Skip main navigation
Home / Teaching / Professional Development for Teachers / Inclusive Learning and Teaching Environments / Key points when producing multiple accessible formats

Key points when producing multiple accessible formats

A description of multiple text based formats with the key points to making resources accessible.
View transcript
8.1
ABI JAMES: So really, what we try and do is keep it simple as possible. The key things are make sure the text is accessible. And that’s really easy to test. Can you just select it and copy it to another application? Sometimes even, with some documents, there is copy protection on there, which stops you being able to transfer it into another document. The second important thing is to put in that structure. And by structure we mean making the document aware where something is a heading, where something is a paragraph break. And in many applications now, that’s all built-in in tools called styles. So you can say, this is a heading, and it will format all your headings the same way.
45.6
That also makes it really easy to put in tables of contents and bookmarks, making the document much easier to search and navigate through. Another point is adding descriptions to images. Now in technical terms, in websites we talk about ALT tags, which is a description that’s hidden behind the image to describe what it is. But you can also think of it in terms of describing an image through a caption or making sure that the information you’re trying to portray in that visual information is included in the text nearby. Then you need to think about the more complex image type information, such as tables or graphs, scatter graphs.
82.9
Just think about how you would portray that information if you couldn’t see that visual information. Now there is a sophisticated technology for those who are blind or visually impaired, but often, we’re trying to also support those students who just want to listen to the file. So they can listen to it on the bus as they’re going along walking in the park, giving them those choices. And that is really where we get the wider benefits of accessibility.
In this video you will learn about the key points that Abi feels are important when making resources accessible to encourage inclusion.
Here are the points in a list and they can be applied across several different file formats, such as docs, pdfs, pptx and html.

Checklist

1. Make sure the content is accessible to other applications

  • Check your text can be selected and copied to another program – this helps with a range of study activities (e.g. making notes, checking definitions and translations, reading aloud text).

2. Create Style sheets with Headings and sub Headings

  • Make life simpler for yourself and avoid using underline or all capitals
  • Creating helpful navigational elements, such as content lists and page numbers 

3. Use short picture descriptions known as alt-tags. 

  • Convey important information about images, graphs and tables within captions or associated text
  • Think about possible barriers to using content on different devices and through different technologies

4. Select font sizes that are easy to read (12px) with good colour contrast levels. 

  • Or allow the reader to personalise the look and style of the materials
  • Avoid using colour as the only visual means to present information and in particular avoid red/green colour combinations for those with Colour Deficiency.

5. Support additional ways of producing equations, graphs and tables

  • Think about audio and image descriptions as well as different technologies to produce equations, graphs and tables.
Do you think that anything is missing from this list?
© This work is created by the University of Southampton and licensed under CC-BY 4.0 International Licence. Erasmus + MOOCs for Accessibility Partnership.

Want to keep learning?

This content is taken from University of Southampton online course
Inclusive Learning and Teaching Environments
View Course
See other articles from this course
This article is from the online course:

Inclusive Learning and Teaching Environments

Created by
Join For Free

News categories

Other top stories on FutureLearn

FutureLearn offers courses in many different subjects such as

This article is from the free online

Inclusive Learning and Teaching Environments

Created by
Join For Free
FutureLearn - Learning For Life

Our purpose is to transform access to education.

We offer a diverse selection of courses from leading universities and cultural institutions from around the world. These are delivered one step at a time, and are accessible on mobile, tablet and desktop, so you can fit learning around your life.

We believe learning should be an enjoyable, social experience, so our courses offer the opportunity to discuss what you’re learning with others as you go, helping you make fresh discoveries and form new ideas.
You can unlock new opportunities with unlimited access to hundreds of online short courses for a year by subscribing to our Unlimited package. Build your knowledge with top universities and organisations.

Learn more about how FutureLearn is transforming access to education

Register to receive updates

  • Create an account to receive our newsletter, course recommendations and promotions.

    Register for free