OneDrive for Business

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<v ->Hi everybody.</v> In this video we’re going to have a look at the differences and the similarities between OneDrive and OneDrive for business. OneDrive and OneDrive for business are quite similar but they are based on very distinct architecture. So a OneDrive account, for example, is considered entirely standalone. It comes for free with your Microsoft or Office personal account. Whereas OneDrive for business utilizes SharePoint architecture. It allocates you a space within your businesses SharePoint site for your own personal file storage. And it’s a subscription service as part of a Microsoft or Office 365 tenancy. Other differences that you have between them then, are personal OneDrive use, you have five gigabytes of storage. Whereas for business use, you have one terabyte.

So considerable increase there. However you can purchase more storage on the personal option. Secondly, personal OneDrive is managed by you. Okay, so you can set it up exactly how you want it. OneDrive for business, it is managed by your organization. Now it may be that they allow you to set it up exactly how you want it and they don’t put any restrictions in place but because it is a business service they can restrict what you can do in there if they wish to do so. Both versions come with a desktop client which will be covered in a later video and files on demand, which again we will cover in a later video.

An additional bonus that you get for OneDrive for business is that you can share via federated links. What I mean by that is you don’t need to know the email of the person you want to send it to. When you click share and you start typing in their name, again, we’re going to cover this in another video, it will automatically provide you with everybody in your organization that has that name. You can just go down and select the ones that you want to share it with. Personal OneDrive, you have the choice of either edit or read permissions that you can give to people. In OneDrive for business you have a little bit more flexibility.

You can narrow that down a little bit more. You can say who can access it, what they can do and when, additional bonus for businesses. And when we come to consider OneDrive for business is the built in standards compliance. So you can use the Microsoft compliance checker and it will show you that all of your file structure is compliant with the various standards. And lastly, your views in OneDrive personal, you have a selection of a small number of preset views. Whereas in OneDrive for business, you can set up your views to be exactly as you want them. And again, we’ll have a look at views in a later video. (happy music)