What does a project manager do?

Project managers are the linchpins of any successful project, ensuring that everything runs smoothly from start to finish. They’re the organisers, the problem-solvers, and the communicators, all rolled into one.

By exploring the roles and responsibilities of a project manager, you’ll discover the essential skills needed to thrive in this field. From planning and execution to risk management and stakeholder communication, the journey of a project manager is both challenging and rewarding, paving the way for impactful contributions across industries.

Ultimately, this guide will help you explore the tools, skills, and pathways you need to successfully launch your own career as a project manager.

What does a project manager do?

At its heart, a project manager is responsible for planning, executing, and closing projects. They’re the ones who keep everything on track, ensuring that projects are delivered on time, within budget, and to the required standard. But what does that actually mean on a day-to-day basis?

A project manager’s responsibilities

Defining project scope: Working with stakeholders to clearly define the project’s objectives, deliverables, and boundaries. What are we trying to achieve, and what’s not included?

Creating a Project Plan: Developing a detailed roadmap that outlines all the tasks, timelines, and resources required to complete the project. This often involves using project management software and techniques like Gantt charts.

Managing resources: Allocating and managing resources, including people, budget, and equipment, to ensure that the project has everything it needs to succeed.

Risk management: Identifying potential risks and developing mitigation strategies to minimise their impact on the project. What could go wrong, and how can we prevent it?

Stakeholder communication: Keeping stakeholders informed of project progress, addressing their concerns, and managing their expectations. This requires excellent communication and interpersonal skills.

Monitoring progress: Tracking project progress against the plan, identifying any deviations, and taking corrective action as needed. Are we on track, and if not, what do we need to do to get back on course?

Problem-solving: Addressing any issues or challenges that arise during the project lifecycle, finding creative solutions, and keeping the project moving forward.

Ensuring quality: Making sure that the project deliverables meet the required quality standards and that the project is delivered to the satisfaction of the stakeholders.

Project closure: Formally closing the project, documenting lessons learned, and celebrating successes. What did we learn, and how can we improve next time?

What skills does a project manager need?

Becoming a successful project manager requires a diverse range of skills, both hard and soft. While technical skills are important, strong leadership, communication, and problem-solving skills are often considered even more critical.

Hard skills

Project management methodologies: Familiarity with different project management methodologies, such as Agile, Waterfall, and PRINCE2. Understanding the strengths and weaknesses of each methodology and knowing when to apply them.

Planning and scheduling: The ability to create detailed project plans, schedules, and budgets. Using project management software to track progress and manage resources.

Risk management: Identifying, assessing, and mitigating project risks. Developing contingency plans to address potential problems.

Budget management: Managing project budgets effectively, tracking expenses, and ensuring that the project stays within budget.

Technical proficiency: A basic understanding of the technical aspects of the project, depending on the industry and project type. This might involve understanding software development, engineering principles, or construction techniques.

Reporting and documentation: Creating clear, concise, and accurate reports and documentation to communicate project progress and outcomes.

Soft skills

Leadership: Inspiring and motivating the project team, providing guidance and support, and fostering a collaborative environment.

Communication: Excellent written and verbal communication skills are essential for effectively communicating with stakeholders at all levels of the organisation. The ability to tailor communication to different audiences is crucial.

Problem-solving: The ability to identify and solve problems effectively, often under pressure and with limited information.

Interpersonal skills: Building strong relationships with stakeholders, fostering collaboration, and managing conflicts effectively are vital for success.

Time management and organisation: Juggling multiple tasks and prioritising effectively are essential skills in a fast-paced environment.

Negotiation: The ability to negotiate effectively with stakeholders to reach agreements and resolve conflicts.

Adaptability: Being able to adapt to changing circumstances and adjust the project plan as needed.

Types of project manager roles

The field of project management is diverse, with roles varying across industries and organisational structures. Here are some common types of project manager roles:

IT project manager: Focuses on technology-related projects, such as software development, infrastructure upgrades, and system implementations.

Construction project manager: Manages construction projects, ensuring that they are completed on time, within budget, and to the required quality standards.

Marketing project manager: Oversees marketing campaigns and initiatives, coordinating the efforts of marketing teams and ensuring that campaigns are delivered effectively.

Engineering project manager: Manages engineering projects, such as product development, infrastructure design, and manufacturing process improvements.

Agile project manager/Scrum Master: Facilitates Agile project development, ensuring that the team follows Agile principles and practices.

Senior project manager: Leads complex projects, mentors junior project managers, and often has broader responsibilities, including programme management and portfolio management.

Project manager career path

A career as a project manager can be both rewarding and challenging, offering opportunities for professional growth and advancement.

Entry-level: Project Coordinator, Project Assistant: Supporting project managers with administrative tasks, tracking progress, and coordinating meetings.

Mid-level: Project Manager: Managing small to medium-sized projects, developing project plans, and managing resources.

Senior-level: Senior Project Manager, Programme Manager, Portfolio Manager: Leading complex projects, managing multiple projects simultaneously, and overseeing project portfolios.

Management roles: Project Management Office (PMO) Manager, Head of Project Management: Leading project management teams, developing project management standards and processes, and overseeing project governance.

Why should you become a project manager?

There are several compelling reasons to consider a career as a project manager.

High Demand: Project managers are in high demand across industries due to the increasing complexity of projects and the need for effective project management. This translates to job security and choice in a competitive job market.

Intellectual Stimulation: The work is intellectually challenging, requiring problem-solving, critical thinking, and continuous learning.

Career Growth: The field offers ample opportunities for career advancement, with various specialisation options and leadership roles available.

Impactful Work: Project managers make a tangible difference in organisations by delivering successful projects that drive business value.

Competitive Salaries: Project manager salaries are generally competitive, reflecting the high demand and specialised skillset required.

Variety: No two projects are ever quite the same, offering constant opportunities to learn and grow.

Project manager salary and demand

Salaries for project managers vary widely depending on factors such as experience, location, industry, and company size. In the UK, entry-level project managers can typically earn £25,000 – £35,000, while experienced project managers can earn significantly more, often exceeding £70,000 or even £100,000+ for senior roles. The field consistently shows high demand, making it a stable and rewarding career path.

What tools do you need to become a project manager?

While specific tools vary by role and industry, familiarity with the following tools will put you at an advantage:

Project Management Software: Microsoft Project, Asana, Trello, Jira, Monday.com. These tools are used for planning, scheduling, tracking progress, and managing resources.

Collaboration Tools: Microsoft Teams, Slack, Zoom. These tools are used for communication, collaboration, and virtual meetings.

Spreadsheet Software: Microsoft Excel, Google Sheets. These tools are used for data analysis, budgeting, and reporting.

Presentation Software: Microsoft PowerPoint, Google Slides. These tools are used for creating presentations and communicating project information.

Risk Management Software: Tools like BowTieXP or dedicated modules within larger project management suites can help with identifying and mitigating risks.

How to become a project manager

Education: A bachelor’s degree in a related field (e.g., business administration, engineering, computer science) is often a prerequisite. A Master’s degree or a project management certification can also enhance career prospects.

Experience: Gaining relevant experience through internships, entry-level roles, or volunteer projects is invaluable. Look for opportunities to manage small projects or contribute to larger projects in a support role.

In conclusion…

A career in project management offers a unique opportunity to be at the heart of innovation and progress within organisations. By mastering the art of planning, resource allocation, and team leadership, project managers play a pivotal role in driving efficiency and fostering organisational success. 

With a diverse range of responsibilities that include everything from defining project scope to motivating team members, project managers are equipped with a robust skill set that empowers them to tackle complex challenges head-on. As you consider this career path, remember that your ability to adapt, communicate effectively, and solve problems creatively will be your greatest assets in shaping strategies that lead to successful outcomes.

Embrace the opportunity to pursue a career in project management. Take advantage of learning experiences, seek out mentorship, and develop connections within the industry. By doing this, you’ll enhance your value to your organisation while embarking on a rewarding career path filled with growth, intellectual engagement, and the potential to make a significant impact in the business world.