Surely Grace Kamtaura
Turning 29 years of age.
Location New Zealand
Achievements
Activity
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Surely Grace Kamtaura made a comment
I've found out that small charities are required to notify ACNC of its changes in its governing document within 60 days, whereas, for medium and large charities they must do so within 28 days.
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According to legislation, do you need to lodge forms or documents with a relevant state or federal regular? If so, do they charge a fee? - Yes there are prescribed forms by the Registrar, and it states there is fee accompanied with the forms.
What is the time period in which your charity is required to notify the ACNC of a change to your governing document?... -
• Does your governing document set out requirements for making changes to it? If so, outline what these are - see clause 22 and it requires to effect changes on a special dissolution and in accordance with the Associations Incorporation Act 1981 (Vic) and must notify the Deputy Commission of Taxation. Also, the Responsible Minister under the Act should consent...
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Noted with thanks.
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Surely Grace Kamtaura made a comment
* Can your charity use technology to hold meetings? What challenges does this present for your charity? Yes, it does allow committee members to use telephone conference and electronic means. Challenges would be connection services and misunderstanding.
* Discuss how your charity handles disputes. Does your governing document have a clause about dispute...
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~ Who can inspect minutes and records of the charity? See clause 17 and its the executive committee or its delegate.
~ What written records does the governing document require you to keep? See clause 17 and its books, documents and securities.
~ What is the legal structure of your charity? - Incorporation -
* Does your governing document have a clause about dispute management? If not, do you know how your charity deals with disputes? - not specifically to the phrase "dispute management but clause 3.5 provides a grievance procedure instead and it mentioned of mediation process.
* How many days before a general meeting do members need to be provided notice of... -
- Look at your charity’s objects and purposes as stated in your governing document. Do these accurately reflect what it does? - Yes, it does state its purpose but not sure about its practicalities.
- In your charity’s governing document, how many members are required for quorum at a general meeting? - I believe its 3 members required for quorum see clause... -
Surely Grace Kamtaura made a comment
Last I checked the governing document relating to Nauru Community Australia Inc was yesterday. Note: this is not my charity. It approved in 2005, which in my view needs to be updated to reflect current circumstances and modernise some of its English (use simple English language).
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Surely Grace Kamtaura made a comment
Yes, with the mediation part. But it seems that on reflection the realisation part no so because they should have created that sub-committee in the first place and have listened to the members despite their differences.
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Surely Grace Kamtaura made a comment
Perhaps show them the reality that financial risk led to closing the charity down which leaves their sole purpose down astray - give them financial reports and bank accounts. Present them with precedent cases that are similar in their nature and size which actually closes down due to not being merged in that instance.
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Surely Grace Kamtaura made a comment
Well, I've seen that the speaker in this video actually covers what I've personally encountered as well. That to resolve matters it simply can be done being respectful and not shutting down others whilst expressing their point of view. It's simply communicating with much respect and understanding of each others' perspective and having a civil conversation...
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Surely Grace Kamtaura made a comment
I think that my model in mind have fallen short of this model. Perhaps, have a shortened version of the model (easy reader), especially for those in public who does not have time to read or capacity to read.
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Surely Grace Kamtaura made a comment
What training and support do volunteers receive before interacting with beneficiaries? - Well I've sighted 4 organisations' Governing Documents through the ACNC website but cannot find a provision relating to training and support for volunteers. But I think that need to do basic good customer service before interacting and perhaps a provision directing board...
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Surely Grace Kamtaura made a comment
Does the charity have clear eligibility for service guidelines? - Drawing again an example from the same organisation I've mentioned herein below, its Governing Document reads:
"43. Service of notices(1) For the purpose of this constitution, a notice may be served on or given to a person:
(a) by delivering it to the person personally, or
(b) by...
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Surely Grace Kamtaura made a comment
What policies and processes does the charity have to handle these kinds of complaints? - this is an external. An an example of how to handle this can be found at the Governing Document under the organisation "Gift for Manus and Nauru Incorporated" whereby it is provided that
"11. Disciplining of members
(1) A complaint may be made to the committee by...
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Surely Grace Kamtaura made a comment
Being open-minded as to the external complaint since this complaint would generally be from outside the charity, the public. It's part of a charity organisation that good governance has to enhance its public's trust and confidence: transparency. Perhaps I would collate and categorize all the external complaints with their respectively similar issues, then I...
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Surely Grace Kamtaura made a comment
I don't have a charity personally. I have not been a member myself. But I think that if I were to have a charity, there is a need for its members to be fully acquainted with their legal obligations and responsibilities as per the Charity law at first even without referring to policies, processes, and procedures. Once they fully understand their obligations as...
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Surely Grace Kamtaura made a comment
Okay, noted. Personally, these are very good questions to even ask ourselves daily too:
• Why are we here, or what is our purpose?
• What are we doing?
• Do our activities progress our purpose?
• How are we doing it?
• Can we do it better? -
The importance of having meeting reflect effective communication with board members and reminding them regularly via email as to their obligations is also paramount for them to execute their duties within the timelines. Record keeping and access to these records is paramount for charity members to keep in mind as per their reporting obligations.
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Surely Grace Kamtaura made a comment
I've learnt from Laurie that there is a need for good structure that detail the process of membership; and that specific Committees should be established for better management of the charity e.g. Audit and Risk Committee which specifically tasked to oversee the financial performance and risks of the charity. Correspondingly, I've learned from Steve that for a...
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Surely Grace Kamtaura made a comment
Name is as above. I am motivated because of my interest (at the moment) in learning charity law. Also, generally this learning may be complimentary to my current advisory role.
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To be honest - this is difficult.
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Surely Grace Kamtaura made a comment
Refer to comment in 1.9.
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Yes - I can its:
"Advancing the security or safety of Australia or the Australian public
Example clause 1
The [organisation] is established to be a charity with the purpose of advancing the safety of the Australian public by:
~ operating shelters for survivors of family violence so that they can leave a situation of violence; and
~ ensuring that... -
Woof You is an animal shelter that rescues stray dogs, and trains them up to be psychiatric assistance dogs, for returned veterans with PTSD.
~ fundraising licence - legality is there;
~ hold fundraising events to cover the costs - funding seems to be encouraging;
~ the veterans will be receiving dogs for free - this helps the elderly and disadvantaged... -
Diva Self - Adrianna - a social influencer - intends to set up a charity - to provide self-care courses for disadvantaged women at risk of homelessness. In my view on the face of it having its Governing Document (ensuring that all relevant clauses there especially not-for-profit) this is charitable as it seems to advance education. But as indicated in the...
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Port Flinn - Hockey Club - definitely cannot be registered as sporting and recreational organisations does not fit the legal definition of charity. Also, it's for children (unless it's for disabilities and elderly) it seems like a private benefit to Anthony because his goal is to put Port Flinn on the map, as the place to watch for hockey talent - it seems...
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Surely Grace Kamtaura made a comment
Chosen Charity is PACIFIC LINK HOUSING LIMITED - in terms of what makes this organization not-for-profit because at clause 8 A Non-For-Profit was written on the Constitution Document.
As to what charitable purposes - Object of the Charity is briefly to do with providing opportunities for housing and construction needs on certain group of people as well as...
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Just saw now Raymond Aitken's comment - totally agree too
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Surely Grace Kamtaura made a comment
Yes - it really is more complex as to what would the general public understand because on the one hand some might not be familiar with the legal jargon. In the legal context, there are requirements and criteria to be fulfilled in order for an organization can be a Charity i.e. more leaning towards a sophisticated definition though it sort of specifies what...
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Surely Grace Kamtaura made a comment
Thanks for the checklist.
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Surely Grace Kamtaura made a comment
How is the money spent
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Surely Grace Kamtaura made a comment
• Make time for those in dispute to meet face-to-face to discuss their dispute openly. Meeting in person can be a good way to build trust, develop a commitment to resolving issues and avoid miscommunication. Often, a trusted other person can assist help in the meeting.
• Listen to each other and maintain a respectful and non-judgemental attitude. It is... -
Surely Grace Kamtaura made a comment
I may not be in conflict with the Charity I've chosen for the purposes of this course. Should I join it if I have a conflict of interests (hypothetically) of course but it entirely depends on the culture and policy of conflict of interests on how to go about this upon informing the Charity of the conflict of interests.
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I would refrain myself from the recruitment process - Inform the organization of the conflict of interests.
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Surely Grace Kamtaura made a comment
CEO appointed by the Board - CEO is a close friend of two of the Board members?
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Surely Grace Kamtaura made a comment
#1. Remember Me - Actual Conflict of interests
#2. South School - Potential Conflict of interests
#3. Helping the Kids - Actual Conflict of interests -
Surely Grace Kamtaura made a comment
APAIE - discoveries are that:
* that its reporting is up-to-date;
* Charity is registered;
* it has a "not-for-profit clause" in its governing document;
* it does not have subsidiary document that prescribes an application form for interested members to download and fill it out (I guess the Board directors and members would decide what format - its... -
Meetings -
1 - Annual General Meeting (cl 4.2 & 10) that is a meeting held once in every calendar year at such time and place as may be determined by the Board, for the purposes of carrying out the business of the Company described in clause 4.2(b) or such of it as is thought necessary by the Board;
2 - Advisory Council meeting (cl 5(i)); and
3 - Board... -
Appointment processes -
The appointment of director is by the Board Members at the Annual General Meeting (see clause 4.2).
The appointment of Board members is by the Advisory Council (see 5(a)(i))Extracted from...
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Duties -
8.1 Duties of Directors
Directors must comply with any duties imposed on them by the Act and with the duties described in governance standard 5 of the ACNC Legislation.
Extracted from...
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Roles -
9 Role of chairperson of general meeting
The chairperson of a general meeting:
has charge of the general conduct of the meeting and of the procedures to be
adopted at the meeting; andmust give the Members as a whole reasonable opportunity to make comments
and ask questions.Extracted from...
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Surely Grace Kamtaura made a comment
Yes, apparently - This is found under Clause 3 of the governing document
3.3 Eligibility
To be eligible for Membership, a person must be committed to the Principal Purpose of the Company, and:
in the case of Institutional Members – be an educational institution
in the case of Individual Members – meet any criteria prescribed by the Board***
All... -
2. PURPOSE
2.1 Principal Purpose and powers
The Company is a not-for-profit public company limited by guarantee which is
established to be, and to continue as, a Charity.The Principal Purpose for which the Company is established is to advance
education, including by promoting:(i) international education in the Asia-Pacific region; and
(ii)... -
Found it - (extracted from https://acncpubfilesprodstorage.blob.core.windows.net/public/f3cada65-1dca-e911-a98f-000d3ad05ad0-592c05a3-2bc2-430c-84b7-7c6063c5095e-Governing%20Document-ab81f920-ed58-ed11-9562-00224893b5c4-20220710_APAIE_Constitution.pdf)
2.3 Distribution of assets on revocation of endorsement or winding up
Where on the winding up of the... -
Keep update to date of financial circumstances - prevent the organization falling into debts. Advise creditors early ... etc - all very helpful comments. Thanks
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Noted -
Continued review of revenue perhaps monthly - another good tip. As per Sophie's thought in times of uncertainty, it is encouraged to run a worst- and best-case scenario in terms of income and reduction of volunteer hours or increase of costs. - Identify the essential spending and decide on cutting out the costs & liabilities to ensure long term... -
Thanks Anna and James.
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Management of cash flows - a good tip that I noted for charity in such state - financing the right cause/purpose and other important payments required to made first and at the same time try to partner up with other philanthropies or generate other alternative funding sources. Simultaneously, cutting out unnecessary expenses. Most important ask for help -...
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State of hibernation
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What does the equity amount indicate, if anything? - that its relatively low.
Is this charity financially healthy? Justify your answer. No, not really - no period indicated. Total of Liabilities seems to be half way to its Total of Assets.
What does this sample balance sheet mean for the board members? - they might not be getting remuneration.
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Surely Grace Kamtaura made a comment
Not sure. Maybe not because there is no period on this balance sheet. I might not be able to predict how long will it be this healthy economically. But on the looks of it (on the surface of the figure there) - maybe its healthy.
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Surely Grace Kamtaura made a comment
Risk of not getting registered and not being compliant to ACNC laws may not be a good picture for a charity. Benefits would be that it would met the ACNC laws and possibly continue with registration.
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Surely Grace Kamtaura made a comment
Wakato Lee gets a fuel card to cover expenses, for being a board member of his charity. It’s a great perk. He also uses the fuel card to fill his wife’s car, and when he drives the family on holidays interstate. He has been on the board for two years and no one has said anything about his fuel card use.
Governing documents
Log entry -
1. Does your charity need to apply separately for a fundraising license? - Yes
2. Does your charity need to apply separately to renew a fundraising license? - Yes
3. Can your charity report once through the ACNC? - Yes
4. Will ACNC financial reporting requirements satisfy the state or territory agency? - Yes -
GOVERNOR PHILLIP INTERNATIONAL SCHOLARSHIP TRUST
Can your charity report once through the ACNC? - Yes
Will the ACNC’s financial reporting requirements satisfy the other regulator? - Yes
Has the other regulator waived their annual reporting fee? - Yes?
Does your charity need to provide additional information in the AIS to meet the reporting...
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As per the Charity register
Governor Phillip International Scholarship Trust
GOVERNOR PHILLIP INTERNATIONAL SCHOLARSHIP TRUST
Charity is registered.
Charity reporting is up to date.
__________________________________________________________
Reporting annually? - Yes, its total revenue: $387,760.00 that is less than 500,000 - Have to report AIS... -
Surely Grace Kamtaura made a comment
Hi name is above. I'm always curious at new subjects, hence, my motivation.
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Surely Grace Kamtaura made a comment
Exciting topics to learn if time permits.
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Surely Grace Kamtaura made a comment
Indeed, record keeping is very crucial where related transactions and conflict of interests interplay in a charity. However, I do have this feeling or thought that what if the records display that its related party transactions like loans - how would Australia detects that such loans are legit (hmmm). Interesting.
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Surely Grace Kamtaura made a comment
Yes, it is new. Very interesting though.
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What about the payments of leave credits - would these be categorized under renumeration - should these be particularized in the annual report
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Question - So does this mean in simple terms that when there is more than one person being renumerated in a charity - then a medium and large charities does not need to report its management personal remuneration?
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Surely Grace Kamtaura made a comment
Hypothetically, I think buying a server that only certain employees have access to (password encrypted) past records (financial and operational) might be ideal.
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Surely Grace Kamtaura made a comment
I have not prepared any annual financial report for any charity so far. I am unable to compare other than to comment that its a very extensive report with all three components thoroughly broken down there (Financial statements, Notes to financial statements and responsible persons’ declaration regarding the statements and notes (from its board directors...
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Surely Grace Kamtaura made a comment
Hunger Busters seems to be optionally best for any person with funds to donate to. The reason to this is because unlike Eat2day Hunger Busters seems to have been taken its financial reporting obligations seriously and submits everything that is required to the ACNC on time. Any person would love to donate its resources where it is properly been accounted for...
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At the moment, I cannot seem to find our own national Charity laws or regulations in place. I'm guessing that one of the reasons why Government looks at (or regulates) a Charity's financial information is to ensure that such charitable monies are not being used for illegal purposes (as a vehicle) other than what it was set up for (charitable purposes such as...
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Surely Grace Kamtaura made a comment
Environment Strategy Assessment seems like almost a guiding map for decisions and policies makers in terms of how to go about and manage swiftly with any future study projects. Hearing from the above recorded video makes it sounds like a national risks assessment.
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Surely Grace Kamtaura made a comment
I've learnt that marginalised people exists in other countries and that no one is alone: problems as such seems to prevalent and dominant in some places. That the principles of fairness and justice does not always mean that we can get our natural resources management perfect: it can be just a theory but in practice its very hard to strike a balance when all...
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Surely Grace Kamtaura made a comment
How are land resources managed in your country? - Seeing the word 'land' in my view associates with the word 'scarce' and 'complex'. However, this exercise asks me how land resources are managed here in my country. In my opinion, I think it has been managed on a ad hoc basis due to our complex nature of land ownership just takes it to another level of...
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Surely Grace Kamtaura made a comment
Do you think your plan was bold enough? - Not sure to be honest.
Will you make any changes to your plan now you have received feedback and seen your peer’s plan? - Not reviewed yet - but I guess I should put actual dates (deadlines) so that I do not procrastinate.
What is the most important thing you think you should do now to improve your communication? - I... -
Surely Grace Kamtaura made a comment
STEP TWO
Specific - improve speaking skills
Measurable - try to be a spoke persons in office meetings or out of office meetings (community outreach)
Achievable/Attainable - maybe
Relevant - in my line of work
Timely - ongoingDevelopment Area - public speaking
Intended Benefits - I would be speaking to express rather than to impress (However, I... -
Surely Grace Kamtaura made a comment
STEP ONE
Strengths - I think I am good at writing and research (though sometimes I give up looking for it in just an hour and then the next subsequent hour I came back to it i.e. researching once again).
Areas for Improvement -
I need to be able to boldly speak before my boss or higher ranking persons and I want to improve my speaking skills. I tend...
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Surely Grace Kamtaura made a comment
Yeah I think my mindset has changed but not sure of the practicalities of facing a difficult conversation.
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Surely Grace Kamtaura made a comment
Good tips! i.e. respond (mindful of what information you are going to relay) instead of reacting (emotional). Instead of being critical of an issue try formulating a solution (adapt a problem-solving approach)- don't mention too much problems just present solutions.
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Surely Grace Kamtaura made a comment
I think Ali should run a summary that encapsulates all the shared ideas (even better have a white board to note them down or a personal assistant) - then say that she didn't have time to say what's on her mind but state them very briefly and asked the team if they can meet later - perhaps before leaving thank them for their ideas and send them the minutes of...
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Yeah. I think I should be doing challenging conversation by a forward-thinking approach trying to resolve others' disagreements and discomfort and not forgetting to arrive at a solution. Being open minded allow others to disagree and make sure you say what you need to say.
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Surely Grace Kamtaura made a comment
Yeah I had the most challenging conversation with my lecturer at university about my grade. What I have learned is that you do not make physical remarks that you are not sure its positive or respectful (think before you speak) - if you unsure of whats lurking in your mind do not let it out as words of your mouth: do not speak when you are unsure. If that is...
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Surely Grace Kamtaura made a comment
I couldn't disagree more of what Jennifer had suggested.
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Surely Grace Kamtaura made a comment
Very helpful tips - liked the part where you ought to amplify our strengths - and definitely gonna try the active listening with open ended questions - also I am gonna give it a try to watch in a group meeting how one communicates especially the person speaking most so that I learn from them. Thanks.
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Surely Grace Kamtaura made a comment
the other way around as well. Also, a Sri Lankan representative of the UN Youth Group I learned from one course once said that you can communicate your point by trying and knocking, and trying again until your message has gone through and you are satisfied that you have been made or heard.
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Surely Grace Kamtaura made a comment
I think that I am more like a written communicator like Ali rather a outspoken person. I like to write before I can discourse words of me (or should I say out of my mouth) in a formal context. I think what is holding me back is one part of my family background and two mistakes in life that is inhibiting me from expressing myself out in the public and the fear...
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Surely Grace Kamtaura made a comment
I'm unsure as whether I have changed in terms of my communication style. I have learned that for my type I need to give a go practice at a low setting meeting for improvement like Ali. I learnt the Myers & Briggs method which I really loved the most its a new thing for me and that there are other ways to decipher/understand individuals' personality type.
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Surely Grace Kamtaura made a comment
4. Email: 4 - ensure that I have correct email addresses and attachments - double check whether I have clearly set out the correct next steps to be taken;
5. Face-to-face: 2 - I need to research on everyones' introduction and topics - prepare an agenda for each meeting and send out email for the time of the meetings;
6. Social Media: 3 - need to...
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Surely Grace Kamtaura made a comment
1. Presenting: 2 - I would definitely practice and prepare in front of a mirror and phone or audience whom I know for the betterment of my presentative - try to make is short and sweet - easy to follow and understand - prepare something (questions or activity) to involve the audience to be active and participate throughout my presentation - use of audio and...
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Surely Grace Kamtaura made a comment
I think that she should try speaking in front of her phone or mirror beforehand. Not sure I'm a bit like Ali (I think so far).
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Surely Grace Kamtaura made a comment
1. I would have sent an email first with the evidence of my success and value worth to the company and the current market price with an end note requesting for an appointment. I personally do not feel that email is adequate form of communicating to my boss as he is a busy man and he may not have ample time to read. Face-to-face may have work (not sure).
2....
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Surely Grace Kamtaura made a comment
Mixture of formal and a less personable approach. I would communicate the message via advertisement (filmed as if its a drama comedy genre). I would want them to feel that the tutoring company is there for them to support their learning.
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Surely Grace Kamtaura made a comment
Eye contact because I myself will feel that the person talking to me darting his/her eyes everywhere is just being rude and disrespectful not considering that the communication is just not as important. I think that at the moment I do not have any effective tips for communication.
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I also had this encounter one time when I was a recipient of an immigration organization and their email is just clever at the beginning of it and at middle end I nearly got so depressed to a dangerous extent in my life given the extenuating circumstances at that time I received the email (I have 5 major examinations, my relationship and car broke down,...
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I find it difficult if my emails are interpreted in the most opposite way because some workmates are just too emotional, offensive, defensive and reactive but the email was not even intended to be so. Obviously I had to reply with a apology with explanation that it was never my intention to mean it like that and of course I tried to extended hours on emails if...
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I have been (and still am) using gmail to communicate for professional, personal and official related purposes. I find it easy in terms of transmission because it sort of a records our discussions, meetings and any important information that needed to be exchange between me and my colleagues. However, the receiving part is a bit tricky because some of them do...
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Surely Grace Kamtaura made a comment
I've learnt that I am private introvert and reserved person at most times and I prefer to communicate that is resonates who I am. I have always been secretive of others' told stories and gossip that were disclosed to me in a private setting other than information shared in a more public space. I think the major issue that is keeping me from talking freely is...
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Surely Grace Kamtaura made a comment
I've had this fear of being myself at a professional working space because of the diversity of social economic background although same culture (Nauruan). All the same we have foreigners in the office that I think would be offended to our way of communication to each other as nationals, which is more like informal and free communication other than being...
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Surely Grace Kamtaura made a comment
Myers chart I am INFP... Under the Pierre's self Assessment I am a Process orientated person ... for the OCEAN not sure but I've done the Extroversion Introversion Test on Psychology website and it shows that it certainly help come up with answers to the question of who are you? I'm an introverted person and that I would definitely add narratives to support...
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Surely Grace Kamtaura made a comment
My first response is automatically "I'm nobody". -I didn't mentioned my job title
Second response is I'm Surely (my name).
Third response is I don't know.
Fourth response is I'm the daughter of Faustina Kamtaura (mother).
Fifth response is I'm the daughter of David Ross Kamtaura (father).
Sixth response is I'm the granddaughter of Muriel Cecil (nee... -
Surely Grace Kamtaura replied to Zainab Hasoon
This was my first response to the question.
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Surely Grace Kamtaura made a comment
Actually I do not like answering fixed answers, however, my style of communication is more dependent on my mood and whats at stake (critical formal topic requiring urgency or just normal casual one). It depends in other words. I prefer a one-on-one conversation. I prefer both building a narrative around the topic and getting right to the point depending on the...
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Surely Grace Kamtaura made a comment
I am not sure I understand what conscious communication is and when do I fee this the most. But if I am correct, I am more conscious at work than at home. The impact of me being conscious is that I do not say anything haywire. I have witness reaction most at home and sometimes at work when one is not paying attention to what the other is saying instead was...
